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Retrospectively Reviewing Inpatient Health Records To Identify Adverse Events

Medical errors are an ongoing challenge to the healthcare system in the United States. The extent of medical errors in U.S. hospitals was revealed in 2000 when the Institute of Medicine (now the National Academy of Medicine) published , estimating that up to 98,000 deaths occurred each year due to medical errors. Tracking adverse events can be difficult, leading to the development of the Medicare Patient Safety Monitoring System (MPSMS) in 2001, which was replaced by the Quality and Safety Review System (QSRS) in 2020.

National Adverse Event Rates Available From QSRS

´óÏóÊÓƵworked with the Centers for Medicare & Medicaid Services on a report that provides analyses on adverse events (AEs) experienced by Medicare patients hospitalized in 2021 and 2022. The report examines 41 types of AEs and composite measures, with comparative analyses conducted by sex and age group.

In 2021, 7.1 percent of Medicare patients experienced at least one AE per hospital stay, with 83.6 AEs per 1,000 discharges. These rates improved in 2022, decreasing to 6.2 percent of patients and 71.1 AEs per 1,000 discharges. For AEs where the population at risk numbered at least 100, the highest rates for both 2021 and 2022 were worsening pressure injuries that were present on admission (2021: 4.9%, 2022: 6.0%), hypoglycemic events (4.7% for both years), and AEs related to intravenous unfractionated heparin (2021: 4.2%, 2022: 3.0%).

Adverse Events Among In-Hospital Medicare Patients in 2021 and 2022: Preliminary Report (PDF, 1.5 MB)

QSRS Features

The QSRS was designed to identify the occurrence of specified adverse events to gain a better understanding of patient safety in the hospital setting. QSRS data are collected through retrospective manual abstraction of inpatient records. Human abstractors answer questions to identify whether an adverse event occurred during a particular hospital stay.

QSRS uses standardized definitions and algorithms consistent with the . These standardized specifications ensure adverse events are reliably identified across all hospitals.

QSRS covers a wide range of inpatient adverse events, grouped into 11 modules:

1. Birth-Maternal.
2. Birth-Neonatal.
3. Blood or Blood Product.
4. Device.
5. Fall.
6. Hospital-Acquired Infection.
7. Medication.
8. Pressure Injury.
9. Surgery/Anesthesia.
10. Venous Thromboembolism.
11. Other.

Development of Adverse Event Monitoring Systems

The Centers for Medicare & Medicaid Services (CMS) created MPSMS in coordination with the:

• ´óÏóÊÓƵ (AHRQ).
• Centers for Disease Control and Prevention.
• Food and Drug Administration.
• Department of Veterans Affairs).

Originally designed to monitor and track in-hospital adverse events among Medicare patients through retrospective chart review, MPSMS established a baseline for assessing the impact of national patient safety initiatives.

In 2009, primary coordination for MPSMS was transferred from CMS to AHRQ. For almost 20 years, MPSMS was used to determine national rates for specific adverse events. MPSMS data were last collected for calendar year 2019. Because of the COVID-19 pandemic, CMS waived inpatient data collection from January through August 2020. That same year, MPSMS reached the end of its service life and was replaced by QSRS, an improved and enhanced system.

´óÏóÊÓƵused MPSMS data to produce the ´óÏóÊÓƵNational Scorecard on Hospital-Acquired Conditions. Using MPSMS data, ´óÏóÊÓƵdetermined that national efforts to reduce hospital-acquired conditions such as adverse drug events and injuries from falls helped prevent 20,700 deaths and saved $7.7 billion between 2014 and 2017.

In addition, from 31 to 39 percent in the number of in-hospital adverse events for major surgery patients and those with a principal diagnosis of acute myocardial infarction, congestive heart failure, and pneumonia.

Future Vision for QSRS

QSRS currently relies on human abstractors to manually review inpatient records. Automation may improve the efficiency and quality of the abstraction process. In a 2018 report (PDF, 3.2 KB), ´óÏóÊÓƵassessed the feasibility of automating the abstraction of electronic health records (EHRs). A in 2021 noted that although EHRs contain a lot of information, abstracting information from them is still quite challenging, particularly for complex questions, such as those concerning patient AEs.

In 2023, building on the foundation of its previous activities, ´óÏóÊÓƵbegan work with the General Services Administration (GSA)’s Centers of Excellence to prepare a QSRS modernization roadmap. In 2024, GSA will support ´óÏóÊÓƵin the beginning stages of implementing this modernization roadmap.